Guidelines for Abstract Submission

All abstracts for Free Paper, ePoster and Video for Film Festival must be submitted in English using the online submission form on the 30th APACRS Annual Meeting website.

Submission Commencement: Sunday, 18 September 2016, UTC+8

Submission Deadline: Wednesday, 18 January 2017, 23:59hrs, UTC+8

Abstracts submitted in hardcopy format will not be considered. The meeting organizers will not accept responsibility for any abstracts that have not been submitted according to the instructions.

Submitters must indicate whether they are submitting for presentation as a Free Paper, an ePoster or a Video for the Film Festival by choosing the appropriate presentation category.

1. Free Paper & Poster

  • Cataract Surgery
  • Intraocular Lens Implants
  • Refractive Surgery
  • Corneal Surgery
  • General

Presentation Type:

  • Oral Presentation Only
  • Poster Presentation Only
  • Oral or Poster Presentation

2. Video For Film Festival

  • Cataract/Implant Surgery
  • Cataract Complications/Challenging Cases
  • Refractive/Corneal Surgery
  • General Interest

Each registered delegate (identified by email address) will be allowed to submit a total of abstracts.

All abstracts will be reviewed by the Scientific Committee. The Scientific Committee reserves the right to determine whether a submission is accepted as a Free Paper, a Poster or a Video for the Film Festival. The Committee’s decision is final.

A Presenting Author whose abstract has been accepted is required to register and pay the registration fee for the annual meeting by 28 March 2017, attend the meeting, and make the presentation of the abstract.

*If you have any problem submitting your abstract through the online system, please contact the Secretariat at abstract@apacrs.org for assistance.

Free Paper Category

  • Cataract Surgery
  • Intraocular Lens Implants
  • Refractive Surgery
  • Corneal Surgery
  • General

Abstract Format

  • The title must be brief, concise, and in CAPITAL LETTERS. Limit to 20 words.
  • Authors: Please enter your name as you wish it to appear in the Final Program.
  • The total number of authors for each paper presentation may not exceed 5.
  • The abstract text should not exceed 250 words, and no chart or graphics should be included in the abstract submission.
  • The Scientific Committee reserves the rights to redact any submission.
  • You are permitted a maximum of 3 keywords per abstract. If more than 3 words are entered, only the first 3 will be recognized.

Presentation

The abstract may be scheduled for presentation on any day of the 30th APACRS Annual Meeting, i.e., from Thursday, 1 June 2017 to Saturday, 3 June 2017.

It is compulsory for all free paper presentations to be uploaded in the Speaker Preview Room at least 3 hours before the start of their sessions.

Each presentation must not be longer than 5 minutes. Time limits will be strictly enforced.

Best Paper of Session (BPOS)

bpos-ribbon Best Paper of Session (BPOS) will be announced at the end of the session. Each presentation will be graded based on the following criteria:

  1. Financial Disclosure
  2. Scientific Content
  3. Originality
  4. Presentation Clarity
  5. Adherence to Timing
ePosters will be available for viewing on at the viewing stations during the 30th APACRS Annual Meeting.

ePoster Category

  • Cataract Surgery
  • Intraocular Lens Implants
  • Refractive Surgery
  • Corneal Surgery
  • General

Abstract Format

  • The title must be brief, concise, and in CAPITAL LETTERS. Limit to 20 words.
  • Authors: Please enter your name as you wish it to appear in the Final Program.
  • The total number of authors for each ePoster presentation may not exceed 5.
  • The abstract text should not exceed 250 words, and no chart or graphics should be included in the abstract submission.
  • The Scientific Committee reserves the rights to redact any submission.
  • You are permitted a maximum of 3 keywords per abstract. If more than 3 words are entered, only the first 3 will be recognized.

Technical Specifications

  • Each Poster must not exceed ONE PowerPoint slide. Additional slides will not be accepted.
  • Only .ppt or .pptx file formats will be accepted.
  • Title and authors stated in the presentation slide must match the title and name of authors submitted in the abstract.
  • Aspect ratio of the ePoster is 16:9. Slide size or page setup should be set to Width: 60cm (23.6inch) by Height: 33.75cm (13.3inch).
  • Set slide orientation to Landscape.
  • Use only Arial, Verdana, Calibri or Tahoma font.
  • Minimum font size:
    • Title: 18 points
    • Author: 16 points
    • Content: 14 points
  • Avoid using hyperlinks. Internet access will NOT be available at the viewing stations.
  • Video, animated graphics, and audio are not permitted.
  • All images, tables, and graphs must be embedded into the Poster.
  • Use high-resolution images of minimum 150dpi.
  • Insert formulae and/or equations as images.
  • Content headings may include, but not limited to the following:
    • Introduction
    • Purpose
    • Methods
    • Results
    • Discussion
    • Conclusion
    • References
  • Leave a blank space measuring Width: 5.3cm (2.1inch) by Height: 2.0cm (0.8inch) at the top right-hand corner for official use.
  • Preferred content layout: 3 vertical columns.
  • Maximum file size should not exceed 25MB.

NOTE: ePoster submissions must comply with all specifications or it may be rejected.

Formatting Tips

  • Less is more. Ensure content is clear and concise.
  • Avoid fanciful designs.
  • Do not overcrowd the slide.
  • Use bullet points.
  • Ensure contrast. Use dark colored fonts on light backgrounds and light colored fonts on dark backgrounds.

Best Poster Award

bpos-ribbon Best Poster of each category will be indicated with a ribbon. Each ePoster will be judged based on the following criteria:

  • Scientific Content / Validity
  • Originality
  • Applicability / Educational Value
  • Conform to prescribed format

ePoster Submission

Deadline for submission of ePoster in Powerpoint format: 10 April 2017, 23:59hrs Singapore Time (UTC+8).

Submit your ePoster via the Submission portal at www.xcdsystem.com/apacrs/abstract/index.cfm?ID=OhEXgl6

Submission of ePosters via the Submission portal will not be accepted after the deadline.

Film Category

  • Cataract/Implant Surgery
  • Cataract Complications/Challenging Cases
  • Refractive/Corneal Surgery
  • General Interest

Abstract Format

  • The title must be brief, concise, and in CAPITAL LETTERS. Limit to 20 words.
  • Authors: Please enter your name as you wish it to appear in the Final Program.
  • The total number of authors for each film may not exceed 5.
  • The abstract text should not exceed 150 words, and no chart or graphics should be included in the abstract submission.
  • The Scientific Committee reserves the rights to redact any submission.
  • You are permitted a maximum of 3 keywords per abstract. If more than 3 words are entered, only the first 3 will be recognized.

General

  • The Deadline for submission of films to the APACRS is 10 April 2017. No films submitted after the deadline will be accepted for judging.
  • Films previously submitted to ASCRS or ESCRS meeting within the calendar year will be accepted.
  • Only one film per producer will be accepted for each category. The primary producer may be the co-producer of no more than two other films.
  • The producer is required to be a registered and paid delegate of the 30th APACRS Annual Meeting in order for the video to be accepted for judging.
  • Films which are deemed to be offensive by the panel of judges because of racial, sexual, or religious content will be disqualified. Disqualified films will not be shown during the meeting. The decision of the judges is final.
  • There will be NO notification of the judging results prior to the Film Festival Awards Ceremony.
  • All producers are strongly encouraged to attend the APACRS Film Festival Awards Ceremony. The Awards Ceremony is an essential part of the success of the Festival. If you are unable to attend, please have a colleague attend as your representative.

Technical

  • Opening Credits should include financial interest statement.
  • Film presentations exceeding the 8-minute limit (including opening introduction and closing credits) will be disqualified.
  • Films submitted to APACRS will NOT be returned to the producer, do not send the master/original copy of your film. The film must be properly labeled with the producer’s name and the title of the film (not exceeding 20 words). The title on the label must match the title submitted and the title as presented in the film.
  • Music can be an important element in the film but it should not overpower the narration or distract the viewer from the film content.
  • The film should not be a filmed PowerPoint presentation. It should exhibit movement, animation, and demonstration.
  • The microphone should be of high quality to avoid “popping Ps” and echo chamber effects.
  • All presentations must be in English with English titling, subtitling or soundtrack. The contents must be understandable to an English-speaking person.
  • The film should be shown on screen as seen by the surgeon with images of the eye and eye surgery filling most of the screen.
  • Multiple images on the screen – such as simultaneous surgical demonstrations, busy animations, and hyperactive graphics – should be avoided.
  • The font size, style, and color should be legible.
  • Graphics, schematic illustrations, and animation can be used to clarify points.
  • Acknowledgement of prior investigators and contributors is required.
  • Original ideas and investigations will be given special merits.

Film Specification

Films are to be submitted in the following format:

  • Format: MPEG-4 (MP4)
  • Aspect Ratio: 16:9
  • Codec: H.264
  • Resolution: 1080p (1920×1080)
  • File Size: NOT more than 500MB

Film Submission

Deadline for film submission: 10 April 2017, 23:59hrs Singapore Time (UTC+8).

Option 1: Electronic
You may send your video to us via any ONE of the Online File Sharing Services:

  • WeTransfer
  • Hightail
  • MediaFire
  • Dropbox

Please send the download link of the file to film.festival@apacrs.orgThe APACRS Secretariat will acknowledge receipt of your film upon receipt.

Option 2: Mail Delivery
Please send 1 copy of your film with proper labeling of the producer’s name, registration number and the title of the film in durable packaging for shipment to:

2017 APACRS Film Festival
APACRS SECRETARIAT, SINGAPORE
Singapore National Eye Centre, Level 6, #06-20
11 Third Hospital Avenue, Singapore 168751
Email: film.festival@apacrs.org
Tel (65) 6322 7468